Operations Analyst

Mon-Fri 8a-4:30p

Summary:

The Operations Analyst is responsible for processing invoices and issuing invoices to customers.  Maintains expense and forecast trackers.  Forecasts for supplies and equipment.

Job Duties:  -

·         Processes invoices in the Ariett system and ensures all accounts payables are processed in a timely manner; researches and responds to past-due billing questions

·         Reviews trial balance from Finance to ensure expenses are accurate

·         Creates purchase orders

·         Reviews and processes weekly temporary agency invoices and prepares weekly facility labor reports; works with agency to resolve charges that don’t match Kronos labor reports, escalating to HR manager when necessary

·         Prepares and distributes invoices to customers;

·         Using spreadsheet templates, maintains expense tracker and other financial trackers

·         Provides forecasts for supplies and equipment to directors/senior directors

·         Reviews MHR summary billing to ensure its accuracy; if equipment not listed ensure that it is accrued in the following month

·         Processes vendor claims; partners with Accounting and Treasury to process payments for lost inventory

·         Supports account managers in responding to data requests

·         May maintain customer-required trackers

·         Completes project related administrative tasks such as researching, providing pricing information to director, and ordering apparel, food, vendors for special facility events

·         Processes expense reimbursements for facility managers

·         Orders office supplies, and production supplies when necessary

·         Other duties as required and assigned

Requirements:

·         High school diploma or GED (General Education Diploma) equivalency required; Bachelor’s degree from a 4 year college or university preferred

·         Minimum 1 year related experience and/or training; or an equivalent combination education and experience

·         PC proficiency to include Microsoft Word, Excel and Outlook

·         Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual

·         Ability to write routine reports and correspondence

·         Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Environment:

While performing the duties of this job, the employee  is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions.