Executive Administrative Assistant-Salary

Executive Administrative Assistant

Who We Are:

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.

Your role on the team: (job description)

• Maintains C-Suite members' calendars and schedules
• Efficiently identifies process improvement opportunities and solves issues (i.e., calendar conflicts)
• Prepares and issues communication pieces on behalf of C-Suite members.
• Owns creation and preparation of PowerPoint presentations for leadership meetings such as quarterly business reviews and customer facing presentations.
• Schedules travel arrangements - domestic and international.
• Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures.
• Edits, compiles, and distributes quarterly packages to the Board of Directors in advance of board meetings.
• Prepares and records expense reports for executive management team members on a timely basis ensuring ethical and global compliance.
• Monthly invoicing and accruals, raising requisitions and purchase orders according to corporate authority matrix.
• Manages/tracks procurements in support of projects and creates Purchase Orders within the procurement management system.
• Ensures that an optimal level of office supplies, letterhead, and envelopes for assigned management team is maintained.
• Plans and facilitates meetings as needed including but not limited to communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed.
• Performs administrative tasks such as arranging meetings and/or conference calls, developing agendas, answering routine questions, preparing correspondence and progress reports, and participating in event coordination.
• Moderates’ meetings by monitoring attendees and keeping the meeting on task and on schedule; documents meeting notes.
• Supports implementation and training of new software initiatives.
• Provides additional administrative support to others or with other tasks as assigned.
• Provides back-up relief to the Receptionist as needed.

What you need: (requirements)

• Minimum 5 years experience supporting executive leadership in an administrative capacity
• PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint

Bonus if you have: (Preferred requirements)

• Excellent written and verbal communication skills and organizational skills
• Ability to type 65 WPM
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions,
• and procedure manuals

What you gain from joining our team: (benefits)

• Access wages early with the Rain financial wellness app.
• Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!
• Health, dental, and vision insurance after 30 days of employment
• 401k match
• Paid maternity and paternity leave
• Access to career development, employee resource groups, and mentorship programs
• Employee discounts
• Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
• Free financial wellness programs
• Daycare discount program
• Opportunities to volunteer and give back to your community
• + more! 

Join our Team!

• Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview.

OR

• Text DELIVER to 88300 to Apply1