Account Representative - Customs Brokerage FTZ

Account Representative – Customs Brokerage, Foreign-Trade Zone (FTZ)

Summary:

The Account Representative – Customs Brokerage, Foreign-Trade Zone (FTZ) is responsible for coordinating and executing daily FTZ operations to ensure accuracy and compliance.  This position reports to and supports the Operations Manager - Customs Brokerage, FTZ and performs necessary tasks to ensure greatest savings opportunities for the customer.

  Job Duties:  

• Serves as the customer service liaison between the Company and the customer specific to brokerage and FTZ functions.

• Processes daily FTZ transactions for transmittal to Custom including CBP Form 214 Admissions, CBP Form 7512 in-bonds, CBP Form 216 Annual and individual permits, CBP Form 349 Harbor Maintenance Fee.

• Coordinate all PGA (participating government agency) information.

• Opens files, enters notes, information and document requests in CargoWise and/or the Foreign-Trade Zone system

• Invoice and manifest information entered into the FTZ System and CargoWise and submit invoice packets weekly to the customer.

• Sends information/document requests to customer as needed for PMD product master information.

• Communicates with specified government agencies, customer, carriers, and operations on all issues affecting customs brokerage and FTZ

• Files document requests, correspondence and documents in a file folder identified by the applicable admission number

• Ensures compliance with regard to U.S. Government regulatory agencies such as FDA, EPA, FCC, Fish & Wildlife, etc.

• Coordinates shipping details with U.S. Forwarders, Steamship Lines, Airlines, Agents, etc.

• Convert and verify shipment weight, volume and foreign currency.  Weight from documents, operations or customer.

• Maintain communication with customers, carriers and vendors

• Work with operations and forwarders on in-bond moves into and out of the FTZ.

• Assist customers with questions, complaints, requests, tracking and tracing

• Handles accounting processes accurately and in a timely manner.

• Coordination of shipments from airline, ocean piers and CFS (container freight station) to the FTZ and exports from the FTZ to the airline, ocean piers and CFS.

• Review documentation or issue documents to meet government regulations and carrier regulations.

• Must have knowledge of FTZ regulations and bring operational exceptions to the attention of the Operations Manager - Customs Brokerage, FTZ 

• Ensure email and telephone calls are promptly and politely answered

• Other duties as required and assigned

Requirements:

• High school diploma or GED (General Education Diploma) equivalency

• Minimum 3 years experience in customs brokerage, FTZ, or an equivalent combination of both education and experience.

• Knowledge of U.S. Government Agency requirements

• Knowledge of U.S. Customs and PGA requirements with the FTZ

• PC literate with experience with Microsoft Outlook, Work, Access and Excel

• Excellent written and oral communication skills that demonstrate a proven ability to develop relationships with a range of internal and external customers

• Excellent planning and organizational skills

• Ability to read and interpret documents

• Ability to write routine reports and correspondence

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

• Ability to multi task

• Mathematical skills essential to ensure accuracy in calculations

   

  Environment:

   

  While performing the duties of this job, the employee frequently is required to sit, reach with hands and arms, and talk. The employee is regularly required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 15 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions.